Who am I?
My name is Em North and I am the primary author and owner of this site, theemword.co.uk, and all related “The Em Word” properties. Throughout this policy, I will use “we” in relation to The Em Word brand.
To get in touch, please email em@theemword.co.uk or get in touch via our contact form.
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
Comments
When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Getting in touch
If you contact my via my contact form and opt to not receive a response, your message will be processed and stored but you will not hear back from me or be added to my subscriber database. If you opt to receive a reply, I will endeavour to get back to you as soon as possible. I’ll also send occasional emails that might interest you, from which you can opt out at any time. Opting out will be clearly signposted at the end of all newsletters.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
How we use your data
If you request a password reset, your IP address will be included in the reset email.
If you request a response within your contact form message to us, your data will be used in order to fulfil this.
We use the information that you have given us in order to.
We may share this information with technology providers used on this site, such as WordPress, and plugins such as WPForms, OptinMonster.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Your consent – you are able to remove your consent at any time by contacting us with your request
- We have a legitimate interest – should you contact us and request a response using the webform
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
How we store your personal information
Visitor comments may be checked through an automated spam detection service. Any information we hold securely stored. We keep information for two years. We will then permanent delete your data to dispose of your information.
Your data protection rights
If you have an account on this site, have left comments, or have contacted me through the website form, you can request to receive an export of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at em@theemword.co.uk if you wish to make a request.
Reporting a Data Concern
If you have any concerns about our use of your personal information, you can make a complaint to us at via email to em@theemword.co.uk.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk